If you a student group, please work with the Student Activities Office (SAO) to plan your event.
Facilities and Campus Operations
Fees, Rates and Policies
Fees and Rates
Delivery Fees
Effective January 16, 2022
Due to temporary fuel surcharges assessed by our vendors, delivery fees will increase to $130, per delivery, through the end of the Spring semester on all equipment orders (such as tables, chairs, risers, coatracks, AV, sound systems, etc.) from our preferred outside vendors. There may be exceptions.
Contact
Please email eventsupport@brown.edu or call x3-7820 for more information.
Call for pricing on delivery rates for the following times:
- Delivery Sunday-Saturday (5:00AM to 11:00PM)
- Delivery Time Specific/less than 2 hours
- Delivery Sunday-Saturday (11:00PM to 5:00AM) and holidays
Expediting Fee
An Expediting Fee of $150 will be assessed on all orders placed less than 10 calendar days before the start of the event.
Greens Fees
Effective August 30, 2015
A Greens Fee will be assessed for events having tents which are more than 350 sq. ft. in size. This fee will help to restore the greens to the beautiful condition in which they can be enjoyed by all. The fee will be 5% of the total square footage of the tent (or tents) with a cap at $500.
Room Rental Fees
Room rental fees are not assessed to events or programs co-sponsored by a University department who is to covering expenses for the event. Events or programs sponsored by an organization that is external to the Brown community will be assessed room rental fees. Room rental fees vary based on the size and scope of a program.
Union Labor Rates
Effective September 1, 2019
Rates are subject to periodic changes. Technician labor is billed at an hourly rate which includes travel, set-up and strike-down time.
| Work | Rate |
|---|---|
| Carpentry - Division 1 | $76.50 |
| Plumbing - Division 2 | $93.00 |
| Electrical - Division 3 | $89.50 |
| Custodial - Division 4 | $68.50 |
| Set Up/Trucking - Division 4 | $69.00 |
| Grounds - Division 5 | $71.00 |
| HVAC - Division 8 | $81.00 |
| Controls - Division 9 | $94.00 |
| Division 10 | $79.00 |
A two hour minimum may apply during evening, weekend and holiday assignments.
Overtime constitutes any time after 3:00pm on a regular business weekday, all weekends and holidays.
Policies
Cancelation Policy
Cancelations must be received in writing via email to eventsupport@brown.edu. Events canceled less than 48 business hours prior to the beginning of an event (not including Saturday and Sunday) will incur a $50 cancelation fee. (Additional fees may be assessed based on actual pre-committed costs.). Exceptions to this policy, due to unavoidable circumstances (such as storm closures, etc.) will be respected.
Change Policy
Changes must be received in writing via email to eventsupport@brown.edu. Changes requested less than 48 business hours prior to the beginning of an event (not including Saturday and Sunday) will incur a $50 expediting change fee. (Additional fees may be assessed based on actual pre-committed costs.). Exceptions to this policy, due to unavoidable circumstances (such as storm closures, etc.) will be respected.