Facilities and Campus Operations
Event Operations
Event Operations Requests
Submit an Event Operations Request
When submitting a service request, select Event Operations Request. Please be aware that we require a minimum of 10 calendar days’ notice before your event date to plan and execute your event effectively.
Event Operations Questions
If you would like to discuss your event needs before submitting an event operations request, please email us at eventoperations@brown.edu and a member of our team will reach out to you.
Event Setup
Student Groups: If you a student group, please work with the Student Activities Office (SAO).
Faculty & Staff
The Event Operations (formerly Event Support) team will help you to outfit your event with rental equipment, tables, chairs and more.
Once you have booked your space, place an online Event Request directly through Planon. Download the Rental Equipment Pricing or contact Event Support for assistance in estimating the labor costs for your particular event.
Download Rental Equipment Pricing
Severe Weather Planning
If your event is outside, do you have a severe weather plan location or date in case of severe weather? Severe weather plans will generally require a separate request. Please email eventoperations@brown.edu if you would like to discuss options.
Planning Guide and Timeline
Event Strategy and Management (ESM) partners with departments and units to plan strategic events, offering consultation, planning, and full-service management. Whether you are planning your event on your own, or will request to work with ESM, their step-by-step planning guide is a helpful place to start.
Related Services
Space Reservations
To secure your event space, make your reservation through Scheduling Services.
One-time and Recurring Reservations
For one-time and recurring reservations such as meetings, lectures, discussion sections, film screenings, make-up classes, midterm exams, and events, please use 25live.
Complex Reservations
For more complex reservations such as Commencement, Family Weekend, or extensive, multi-day conferences, it may be best to utilize 25live.
Audio Visual Equipment
For media equipment in most spaces, please contact Media Technology Services to electronically reserve installed equipment & staff support at least ten (10) calendar days in advance of your event. A $150 rush processing fee may be assessed for reservations received with less than ten (10) calendar days advance notice.
View a list of spaces supported by media services
Catering
Contact Brown Catering at (401) 863-2712 or place an online catering order to order food or request linen for your food tables.
Event Strategy and Management (ESM)
Event Strategy and Management (ESM) provides strategic event consultation and planning for Brown's departments and units. They support signature events, share expertise through a community of practice, and prioritize partnership to maximize University resources and achieve strategic goals.
Visit the Event Strategy and Management Website